Businesses use Secure Data Rooms to securely share confidential documents during transactions. These files contain private documents, IP, and copyrighted work that can’t be reused without the permission of the business. This kind of information is valuable for your business, especially in today’s hectic business environment. Speed should not be sacrificed in order to protect. Utilizing the proper tools to share documents safely can make a huge difference as you negotiate deals with investors, partners or potential M&A targets.
It is important to keep in mind that not all data rooms are made equal. While the majority of them use combination of security features to ensure that only authorized users are able to view specific documents, you should also keep in mind that not all data rooms offer the same security https://mark-solutions.com/securing-business-deals-how-virtual-data-rooms-make-a-difference/ level. This is especially applicable when it comes to permitting users to print or view documents offline.
Based on our experience that the majority of secure data rooms that offer this feature heavily rely on password protection to ensure that only a specific person is able to access the data. This level of security is not adequate because it fails to address the risk that the user will share their login credentials or allow another access to the information. In addition, many of the systems that permit document downloads for offline viewing – especially PDFs – have no security features at all or provide weak security (such as watermarks). Digify’s virtual data room does not rely solely on passwords or weak authentication mechanisms to ensure that only approved users are able to access and print documents. Instead, the system uses advanced data security features like encryption as well as multi-factor authentication. It also includes threat detection using real-time monitoring to stop unauthorized access.